The list of defects is used to determine qualitative and quantitative defects in the receipt of consignments.
Defect lists are created from the goods receipt book in the process of goods receipt.
A list of defects essentially consists of a kind of checklist that must be processed on the delivered goods by a person responsible in the vicinity of the warehouse or the goods receipt department of a company.
The defect list evaluates the physical receipt of goods on the basis of soft criteria that can be managed by the customer himself (e.g. carton labels illegible, cartons soaked, goods labels incorrect, and much more).
This is not about recording quantitative deficiencies in the form of under/over-deliveries. This is done by the "Delivery Differences" module.
Recorded defects can be invoiced to the supplier/vendor in the form of a debit note.
Setup
Fashion Setup
In the Fashion Setup, basic settings for defencies list management can be made:
Defencies list numbers for sequential numbering
Defencies lists Template numbers for sequential numbering
Standard Defect Account for the Creation and Direct Posting of Debit Notes
Defencies list tasks
At the heart of the defect lists are the tests and test criteria to be carried out. This is created as master data in so-called punch list tasks (code, description, base unit and value (price (MW)).
The base unit indicates whether a task/criterion can be assigned a factor (e.g. "x cartons with illegible labelling") or whether the criterion only leads to a one-off charge (e.g. "administrative costs x €").
Defencies List Templates
Any number of punch list templates can be defined. One of them should be marked as the default template.
The test tasks and criteria can be structured using headers and task rows.
Vendors
A template can be stored for each vendor so that the checks can be deepened accordingly measured against the performance of the supplier.
Defencies list
Establish Defencies List(s)
The "Create Punch List" function on the goods receipt book can be used to create one or more punch lists (Avis with several purchase orders) with regard to the underlying purchase order.
In the case of an Avis with several orders, a query will be sent to the user.
After construction, the overview of the erected defect lists is displayed.
Show Defencies List(s)
The "Defect Lists" function under Related can be used to open the overview of the defect lists from the overview of the goods receipt books and also from the goods receipt book card.
Edit Defencies List
In the list of defects, a check mark can be set for each task line in the Defect field. For each defect that is not based on a base unit, the frequency of the defect can be indicated by specifying a quantity. Defects with base unit = 1 are only taken into account once (quantity not editable) and have a correspondingly higher value.
The processing of the punch list is divided into several steps, so that the processor in the warehouse and the clerk in purchasing/accounting can process a document together.
After the document has been entered, further processing is only possible after the document has been released. Credit notes can only be established after approval.
Create a debit note/purchase credit memo
After the list of defects has been released, the responsible clerk can issue a credit note in the amount of the defects complained of.
For this purpose, the system creates a new credit note and a credit note line for each defect based on the G/L account stored in the fashion facility with the description of the defect.
The punch list will then go to the "Completed" status.
If the clerk decides not to create a debit note, he can change the status of the punch list accordingly using the "Close" function.
The purchase credit note is created in the respective currency of the supplier.
The purchase credit note and the purchase credit note issued later can be accessed from the debit note.
